What your team may paste into AI (and what it may not)

Hi,

This issue’s theme is data. In the second week of August, Microsoft put work and personal Copilot into one app, Google’s AI note-taker started working in the meeting room, and both raise the same question: what goes where? This issue’s guide answers it under the Swiss Data Protection Act, in plain words.

📰 The big three

1. Microsoft merges its Copilot apps into one

Microsoft started replacing its consumer and business Copilot apps with a single app, holding work and personal accounts side by side. For business users it’s mostly a new icon and a new address. Microsoft also said it has passed 30 million paid Microsoft 365 Copilot licences.

So what for your business? Tell staff to use the work account, marked with a green shield, for anything business-related. Read more

2. Google Meet takes notes in in-person meetings

Gemini’s “Take notes for me” now works for meetings around a real table. Tap Take notes in Google Meet and you get a summary, action items and transcript in Google Docs. It comes with Workspace Business Standard and above.

So what for your business? Useful for site visits and supplier meetings. Always ask everyone in the room before you start recording. Read more

3. Switzerland sets the course for its 2027 AI summit

The Federal Council named former CERN head Fabiola Gianotti to prepare the Geneva AI Summit 2027, theme “Bridging Innovation and Trust”, budget about CHF 6 million. A Swiss AI consultation draft is due by the end of 2026.

So what for your business? No new rules yet. The Data Protection Act already covers your AI use today. Read more

🛠️ This week’s guide 🔒 Members

AI and the Swiss Data Protection Act: what you can paste where. Find out which AI tools your team really uses, check each one’s data terms, and sort your data into green, amber and red. About 90 minutes, no legal background needed. Read the guide

🔍 Tool review 🔒 Members

Microsoft 365 Copilot for SMEs. Our verdict: start everyone on the free Copilot Chat, and buy paid seats at CHF 14.57 for heavy Outlook and Teams users once your file permissions are tidy. Read the review

🔍 Feature deep dive 🔒 Members

ChatGPT’s data controls. Three settings decide what ChatGPT keeps and whether OpenAI trains on it: the training switch, memory and Temporary Chat. Exact menu paths, the catch with thumbs up and down, and what a Business plan changes. Read the deep dive

🧩 Skills of the week 🔒 Members

Data traffic-light checker: labels a document green, amber or red before it goes into AI, and suggests what to remove.
AI vendor privacy checker: reads an AI tool’s privacy terms and answers eight questions, from training to Swiss data transfers.

Install once in Claude or ChatGPT. Get the skills

📋 Template of the week 🔒 Members

The data traffic-light cheat sheet. One page that tells your team in ten seconds what’s fine to paste, what needs a work account, and what never goes into AI. Print it and pin it by the desk. Get the template

📊 One number

23%. The share of Swiss micro-businesses with clear rules on what staff may enter into AI tools. Across all SMEs it’s 34%, according to AXA’s labour market study. (SECO SME portal)

🐝 Before you go

Hit reply and tell me: what’s the one kind of data you’re most unsure about putting into AI? I’ll answer the most common ones in a future issue.

Adam BizzyAI: AI that earns its keep.